Confirmation Statement Filing in Woolton — Keep Your Companies House Record Accurate and Up to Date

A confirmation statement is a filing made to Companies House that confirms the information already held about your company is correct as at the confirmation date. It is not a narrative report and it does not replace or restate your accounts. Its purpose is to keep the public register reliable: directors, shareholders, people with significant control, the registered office address and the share capital should all reflect the current position. If something has changed, the change normally needs to be reported to Companies House separately, and the confirmation statement then confirms that the record is accurate.

Any company registered at Companies House is generally expected to file a confirmation statement, whether it is based in Woolton, elsewhere in Merseyside or anywhere else in the UK. Being dormant, not trading, or having had no changes during the period does not usually remove the requirement. If you are unsure whether your company falls within the requirement, the clearest approach is to check the company's record at Companies House or speak to an accountant who deals with these filings regularly.

In most cases a company needs to file a confirmation statement at least once every 12 months. The 12-month period runs from the date of your last confirmation statement — or from incorporation if you have never filed one — and it is not the same as your accounting period or your annual accounts deadline. Companies House will normally record the date by which the next one is due, and it is worth checking that date rather than assuming it lines up with your year end. A company can also choose to file more than one confirmation statement within the same review period, which is useful when details have changed and you want the public record to show the updated position promptly.

Yes, in most cases a dormant or non-trading company still needs to file a confirmation statement. Dormancy affects what a company reports in its accounts and its Corporation Tax position, not whether the register needs to be confirmed. Because a dormant company has less activity, it can be tempting to assume there is nothing to check, but details such as the registered office address, director appointments and shareholdings can still change and still need to be correct. Confirmation Statement Filing is therefore a live task even for companies that are sitting quietly.

The confirmation statement asks you to confirm the company's key details: the registered office address, the directors and company secretary, the shareholders and statement of capital, the people with significant control and the nature of their control, and the principal business activity where relevant (SIC codes). It also includes a statement of compliance. If any of those details have changed since the last statement, the change is usually reported to Companies House through a separate filing — for example an appointment or termination of a director, a change of address, or an update to the PSC register — and the confirmation statement then confirms that the resulting record is correct.

No, they are three different things with three different purposes. A confirmation statement confirms that the information Companies House holds about the company is accurate and up to date. Annual accounts report the company's financial position and performance for an accounting period, and they are filed at Companies House as statutory accounts. A Corporation Tax Return (CT600) is filed with HMRC to report the company's taxable profits and work out what Corporation Tax is due. Filing a confirmation statement does not satisfy the accounts filing requirement, and it does not deal with Corporation Tax or VAT.

If a confirmation statement is not filed, Companies House will not have confirmation that the register is accurate, and it has powers to take action against the company. In serious or prolonged cases that can include starting the process to remove the company from the register, which has significant consequences for the directors and shareholders. As well as the formal risk, an unfiled confirmation statement can hold up lending, banking and due diligence checks, because lenders and buyers look closely at the public record. The practical message is simple: treat the confirmation statement as a filing to keep on top of rather than one to leave indefinitely.

We start by reviewing the information currently held at Companies House and comparing it against what you tell us about the company. Where something is out of date, we point it out so it can be corrected, because a confirmation statement simply confirms whatever the register says. We then prepare your confirmation statement, submit it to Companies House and confirm once it has been filed. You do not need to be local to Woolton — the filing is handled electronically — but being able to speak to someone who understands the Companies House process makes a real difference. If you would like help, get in touch and we can explain exactly what is involved for your company.