Confirmation Statement Filing in Weybridge — Keep Your Companies House Record Accurate

A confirmation statement is a filing made at Companies House that confirms the information Companies House holds about your company is accurate and up to date. It is often referred to as a CS01. It is not a set of annual accounts and it is not a Corporation Tax Return (CT600) — those are separate filings with separate purposes and separate deadlines. The confirmation statement simply checks the company's registered details, such as the registered office, directors, shareholders, people with significant control and the company's nature of business.

As a general rule, a UK company registered at Companies House needs to file a confirmation statement, whether it is based in Weybridge or anywhere else in the UK. That includes active trading companies, dormant companies and companies that are not currently trading. If you are unsure whether your company or organisation falls within the requirement — for example if you run a company limited by guarantee, a limited liability partnership or a subsidiary — it is worth checking your specific circumstances, because the rules can differ depending on the type of entity.

A UK company generally needs to file a confirmation statement at least once every 12 months, even if nothing has changed since the last one. This period is often called the review period, and it runs separately from your accounting period — do not assume the two line up. You can also file more than one confirmation statement within a single review period if information changes and you want Companies House to have the updated position on record. Companies House will set out the due date for each filing, so it is worth checking your company's own dates rather than relying on a general rule of thumb.

Before a confirmation statement is submitted, it is sensible to check the key details Companies House holds: the registered office address, the directors and company secretary, the shareholders and statement of capital, the people with significant control, and the SIC codes describing what the company does. It is also worth confirming there are no outstanding changes that should have been reported. Some changes — such as appointing or resigning a director, changing the registered office, or updating share capital — usually need to be reported to Companies House on a separate form as they happen, rather than being left until the confirmation statement falls due.

Yes, in most cases a dormant company still needs to file a confirmation statement. Dormancy relates to whether the company has accounting transactions and to how its accounts and tax position are handled — it does not normally remove the obligation to confirm the company's record at Companies House. This is one of the most common misconceptions, and it is why dormant and non-trading companies regularly find themselves with an overdue confirmation statement simply because nobody realised it was still required.

A confirmation statement and annual accounts are two completely separate filings. The confirmation statement confirms that the information Companies House holds about the company is correct — it is an information check, not a financial document. Annual (statutory) accounts are financial statements that report on the company's position and performance for an accounting period, and they are prepared to a set of accounting standards. The two have different deadlines and different purposes, so filing one does not satisfy the other, and a confirmation statement does not confirm that a company has met its wider Companies House or tax obligations.

A Corporation Tax Return, often called a CT600, is submitted to HMRC and reports the company's taxable profits and the tax due for a period. A confirmation statement goes to Companies House and confirms that the company's registered details are accurate and up to date. They are filed with different bodies, for different reasons, and on different deadlines. A confirmation statement is never a substitute for a Corporation Tax Return, and filing a Corporation Tax Return does not discharge the requirement to keep the Companies House record confirmed.

If a confirmation statement is not filed when it is due, Companies House will show the company as overdue, and the company's record will not be confirmed for that review period. Beyond the administration of it, Companies House can take further action if filings remain outstanding — including starting the process to strike the company off the register — and there can be consequences for the company and its officers. Because the exact position depends on your company's circumstances and on current Companies House guidance, it is best to bring any outstanding filing up to date as soon as you can rather than leaving it.

Professional Confirmation Statement Filing usually starts with a short review of the information Companies House already holds about your company. From there, any changes are identified — including anything that needs to be reported on a separate form — and the confirmation statement is then prepared and submitted on your behalf. You typically receive confirmation once the filing has gone through, and a reminder for your next review period. To get started, it helps to have your company name and number, your registered details and a note of any changes since the last confirmation statement. Our Weybridge team is happy to talk you through the process and confirm what is needed for your company.