Confirmation Statement Filing in Westcliff-on-Sea

A confirmation statement is a document filed at Companies House that confirms the information held about your company is accurate and up to date on a particular date. It covers details such as your registered office address, directors, shareholders, share capital and People with Significant Control. It is not a set of accounts and it does not report your profit or tax position — it is simply a confirmation that Companies House holds the right information about your company.

Most UK limited companies and limited liability partnerships need to file confirmation statements, regardless of where in the UK they are based, so companies in Westcliff-on-Sea are normally within scope. The requirement generally applies whether the company is trading, dormant or not currently trading. If you are unsure how the rules apply to your particular company structure, it is worth checking your circumstances with a professional who handles Companies House filings.

UK companies generally need to file a confirmation statement at least once every 12 months, even if nothing has changed during that period. The 12-month period runs from your company's confirmation statement date, also known as the review period, which is set by Companies House and is not the same as your accounting period or annual accounts deadline. If your company information changes, you can choose to file more than one confirmation statement during a review period.

Before submitting, you review the information Companies House already holds about your company. That typically includes the registered office address, directors and their service addresses, the company secretary if you have one, shareholders and share capital, People with Significant Control, your SIC code, and where certain statutory registers are kept. If anything has changed, the change usually needs to be reported to Companies House separately rather than simply being noted on the confirmation statement itself.

Yes, in most cases. Being dormant or not trading does not normally remove the requirement to file a confirmation statement, because the filing confirms the company's recorded details rather than reporting trading activity or profit. A dormant company may still have a registered office, directors, shareholders and a PSC record that need to be confirmed. Dormancy affects other obligations, such as what appears in the accounts, so it is worth understanding how the different requirements apply.

A confirmation statement and annual accounts are two separate filings with different purposes. The confirmation statement confirms that Companies House holds accurate company information — names, addresses, officers, shareholders and similar details. Annual accounts are financial statements that report the company's financial position and performance for an accounting period. Your accounts deadline is governed by your accounting reference date, while the confirmation statement follows its own 12-month review period, so the two dates do not necessarily line up.

A confirmation statement is filed at Companies House and deals with company details. A Corporation Tax Return, often called a CT600, is filed with HMRC and deals with the company's taxable profits and tax liability. They are separate submissions to separate authorities, with separate deadlines, and filing one does not satisfy the other. VAT Returns are separate again, and apply only where the company is registered for VAT. Keeping all of these in order is easier with a service that understands how they fit together.

If a confirmation statement is not filed, the company falls behind on its Companies House filing obligations, and Companies House can take action against the company and its directors. Leaving it unresolved can also make it harder to complete other filings or make changes to your company record. The exact consequences depend on the company's circumstances, so if you have missed a confirmation statement it is best to bring your record up to date promptly rather than waiting.

A professional service reviews your current Companies House record, checks the details with you, identifies anything that needs updating, prepares the confirmation statement, and submits it on your behalf. You avoid the guesswork of completing the form yourself and reduce the risk of errors or omissions. Helpful providers will also guide you on which changes need to be reported separately, so your company record stays consistent across all your filings.

Start by gathering your company registration number, your authentication code for Companies House, and a note of anything that has changed since your last filing — such as a new director, a change of registered office or a shift in shareholdings. A professional team can then review your record, confirm what needs to be done and handle the confirmation statement submission for you. If you are unsure when your next review period ends or what your company needs to file, ask for guidance before the date arrives.