Confirmation Statement Filing in Grays Made Simple and Accurate

A confirmation statement is a filing made to Companies House that confirms the information held about your company is accurate and up to date as at a specified confirmation date. It is usually submitted as form CS01. Despite the name, it does not contain financial information — it does not report turnover, profit, tax or accounting figures, and it is not a set of annual accounts. Its purpose is to keep the public register correct so that anyone who looks up your company sees reliable information.

Generally, yes. Most companies registered at Companies House in Grays and elsewhere in the UK need to file a confirmation statement at least once every 12 months, including companies that are dormant, not trading or have had no changes during the year. The requirement follows the company's confirmation statement review period rather than how busy the business has been. If you are unsure whether your company must file, or you believe there is a specific reason it may not need to, it is worth checking your company's position before the review period ends.

Companies generally need to file a confirmation statement at least once every 12 months, counted from the end of the previous confirmation statement review period. If your company's information changes during that period, you can file more than one confirmation statement, and some changes should be reported straight away rather than held back until the next statement is due. It is important not to confuse the confirmation statement date with your accounting period or your annual accounts deadline — they are separate requirements with separate timetables.

Before filing, you should check the details Companies House already holds about your company. That typically includes the registered office address, the directors and company secretary where applicable, shareholder information and shareholdings, people with significant control and the nature of their control, the standard industrial classification code describing your activity, and the statement of capital. If everything is correct, you simply confirm it. If something has changed, the change usually needs to be reported — sometimes through a separate filing rather than the confirmation statement itself.

In most cases, yes. Being dormant or not trading does not normally remove the obligation to file a confirmation statement, because the confirmation statement is about the accuracy of the company's register information rather than its trading activity or its tax position. A dormant company may still have directors, shareholders and a registered office on record, and those details still need to be confirmed. Being dormant also does not automatically remove other filing obligations, such as the requirement to prepare and file accounts where applicable.

They are two separate filings with different purposes. A confirmation statement confirms that the non-financial information Companies House holds about your company — addresses, officers, shareholders, PSC details and similar — is accurate and up to date. Annual accounts are financial statements that show the company's financial position and performance for an accounting period, prepared in the required format. Filing a confirmation statement does not satisfy your accounts requirement, and filing accounts does not satisfy your confirmation statement requirement.

A confirmation statement goes to Companies House and deals with company register information. A Corporation Tax Return, often referred to as a CT600, goes to HMRC and reports the company's taxable profits and calculates the Corporation Tax due. They are handled by different bodies, use different forms and follow different deadlines. Filing a confirmation statement is not a substitute for filing a Corporation Tax Return, and it does not make a company compliant with its wider tax obligations. The same distinction applies to VAT Returns, which are separate again.

Filing a confirmation statement is a legal requirement, and Companies House can take action when a company does not file when it should. The exact consequences depend on the company's circumstances and how long the position continues, so it is best not to leave a confirmation statement outstanding. Beyond the formal process, an out-of-date public record can cause practical problems — lenders, customers and counterparties may see information that no longer reflects your company. Getting the filing done promptly, even if it is late, is usually the sensible step.

We start by reviewing the information Companies House currently holds about your company and comparing it with what you tell us about your directors, shareholders, PSC details and registered office. Where something has changed, we can help you identify what needs reporting and how, including Companies House information updates where they are required. We then prepare and submit your confirmation statement, and confirm the filing with you once it has been made. The aim is a straightforward, clearly explained process with no jargon and no surprises.

Getting started is simple — just get in touch and tell us about your company, including its name, company number and when the confirmation statement is next due. If you can share the details currently held on the register, or give us access to your company record, that speeds things up considerably. We will explain what is involved, what needs checking or updating, and how the process works, so you know exactly what is happening before anything is filed with Companies House.