Confirmation Statement Filing in Southampton — Accurate CS01 Filing You Can Rely On

A confirmation statement is a filing made to Companies House that confirms the information held about your company is accurate and up to date. It covers details such as the registered office, directors, shareholders, share capital, people with significant control and the company's SIC codes. It is sometimes called a CS01, which is the reference for the form itself. Importantly, it is not a set of annual accounts and it is not a Corporation Tax Return — it is a separate filing with a different purpose, even though it is often due around the same time of year.

Most UK companies registered at Companies House need to file a confirmation statement at least once every 12 months. That includes actively trading companies, dormant companies and companies that are not currently trading. The requirement follows the company's registration rather than its level of activity, so a quiet year does not usually remove it. If you are unsure whether your particular company needs to file, or whether any exemptions apply to your circumstances, it is worth checking your position at Companies House before assuming nothing is required.

As a general rule, a company must file a confirmation statement at least once every 12 months, counted from the end of the previous review period. You can also file more than one confirmation statement within the same review period if your company information changes and you want the public record brought up to date sooner. The confirmation statement cycle is not the same as your accounting period or your annual accounts deadline, so it is worth tracking it separately to avoid assuming one covers the other.

The confirmation statement is a check of the core information Companies House holds about your company. That typically includes the registered office address, the company name, director and secretary details, shareholders and the statement of capital, people with significant control, and the SIC codes describing what the company does. If everything is still correct, you simply confirm it. If something has changed, the confirmation statement can be used to bring that information up to date — although some changes, such as a change of registered office or the appointment of a new director, may need to be reported separately rather than left until the confirmation statement is due.

Yes, in most cases. Being dormant or not currently trading does not normally remove the obligation to file a confirmation statement, because the filing confirms the company's registered details rather than reporting profit or trading activity. A dormant company may still have a registered office, directors, shareholders and people with significant control that need to be confirmed. Dormancy can affect other filings, such as what is included in the annual accounts, but it should not be treated as a reason to skip the confirmation statement.

No — these are three separate filings with three different purposes. The confirmation statement confirms that the information Companies House holds about your company is accurate and up to date. Annual (statutory) accounts report the company's financial position and performance for an accounting period and are filed with Companies House. A Corporation Tax Return, usually the CT600, is submitted to HMRC to report the company's taxable profits. Filing a confirmation statement does not satisfy your accounts or Corporation Tax obligations, and completing those filings does not replace the confirmation statement.

If a confirmation statement is not filed when it is due, Companies House can take action against the company, and persistent failure can ultimately put the company at risk of being removed from the register. Because the confirmation statement is a statutory filing, letting it lapse also means the public record may no longer reflect the company's current directors, shareholders or registered office, which can cause problems later with banks, lenders and counterparties. The exact consequences depend on the company's circumstances and the length of the delay, so it is best to address an overdue filing promptly rather than wait.

With a professional service, you provide the details of any changes since the last confirmation statement, or simply confirm that nothing has changed. Your information is checked against what Companies House already holds, anything that needs to be reported separately is identified, and the confirmation statement is then prepared and submitted on your behalf. You receive confirmation once it has been filed. Micro Entity Accounts supports Southampton companies with Confirmation Statement Filing and with the Companies House information updates that often accompany it, so the process stays straightforward from start to finish. To get started, simply get in touch with your company details and the service you need.