Confirmation Statement Filing in Rugby — Keep Your Companies House Record Accurate and Current

A confirmation statement is a statutory filing made at Companies House that confirms the information held about your company is accurate and up to date. It has a CS01 form reference and covers details such as your registered office, directors, shareholders, people with significant control, share capital and SIC codes. It is not a financial document — no profit and loss figures or balance sheet entries are submitted with it — and it is a separate requirement from annual accounts, a Corporation Tax Return (CT600) and any VAT Return.

If your company is registered at Companies House, it will generally need a confirmation statement at least once every 12 months, regardless of where in the UK you are based or how much trading has taken place. The requirement applies to active companies, dormant companies, non-trading companies, companies limited by guarantee and property or flat management companies. In practice, almost every registered company has the obligation — the main question is usually when the review period ends and what needs changing before the filing is submitted.

UK companies generally need to file a confirmation statement at least once every 12 months, based on the company's own review period rather than the tax year or the accounting period. Companies House normally sets a filing window after the review period ends, which is commonly 14 days, and you can confirm the exact due date for your company by checking your Companies House record. Because the review period runs on its own cycle, it will usually fall at a different time of year to your annual accounts and your Corporation Tax Return.

Yes. You can file more than one confirmation statement during a review period, and doing so can be useful when something significant has changed and you want the public record to reflect it quickly. That said, some changes must be reported to Companies House separately rather than being left until the next confirmation statement — for example, certain changes to directors, the registered office or share capital may need their own notification. A confirmation statement confirms what is already on the register, so if the underlying information has not been updated, the statement alone will not correct it.

Generally, yes. Being dormant or not trading does not normally remove the requirement to file a confirmation statement, because the obligation comes from being a registered company rather than from having traded during the year. A dormant company may have very little to confirm, but the statement still needs to be submitted within the relevant filing window. Dormancy affects your accounts and tax position in its own way, and those are separate matters with their own rules — the confirmation statement sits alongside them.

They are two completely different filings with different purposes. A confirmation statement confirms that the information Companies House holds about your company is correct and current — it is about who the company is, who runs it and who owns it. Annual accounts report the financial performance and position of the company over an accounting period, and they are prepared to a statutory format. Both are usually required, both have their own deadlines, and neither one replaces the other. A confirmation statement is never a substitute for filing accounts.

A confirmation statement goes to Companies House and deals with company record information only. A Corporation Tax Return, often referred to as a CT600, goes to HMRC and deals with the company's taxable profits, allowances and tax liability for an accounting period. They are filed with different authorities, cover different subject matter and follow different timetables, so one does not satisfy the other. Likewise, a VAT Return is a separate HMRC filing connected to VAT-registered trading activity and has nothing to do with the confirmation statement process.

If a confirmation statement is not filed, Companies House may treat the company as being in default, and a persistently overdue filing can become a factor in whether the company is considered for strike-off action. The company record can also fall out of date, which may cause problems later with banks, lenders, customers or anyone carrying out due diligence on your business. Because consequences can develop over time, it is best to deal with an overdue or upcoming confirmation statement as early as possible rather than waiting.

Professional Confirmation Statement Filing usually starts with a review of your current Companies House record so that registered office details, directors, shareholders, people with significant control, share capital and SIC codes can be checked against what you know to be true. Anything that looks wrong or out of date is flagged so it can be corrected or reported separately, and the confirmation statement submission is then prepared and filed on your behalf within the relevant window. To get started, simply get in touch with your company details and your next review period date, and the team can confirm what is needed.