Confirmation Statement Filing in Kings Langley — Keep Your Companies House Record Accurate

A confirmation statement is a filing made to Companies House under the Companies Act to confirm that the information held on the public register about a company is accurate and up to date. It is often referred to as a CS01, which is the form reference used for the submission. The confirmation statement is not a financial document and not a tax return — it simply confirms register details such as the registered office address, directors, shareholders, people with significant control, share capital and SIC codes. It is entirely separate from annual accounts and from a Corporation Tax Return.

Generally speaking, any company registered at Companies House needs to file a confirmation statement, and the same applies to many other entities on the register such as limited liability partnerships. Importantly, being dormant or not trading does not usually remove the requirement. A company is still on the register, so Companies House still needs confirmation that the information it holds is correct. There are limited exceptions, so if you are unsure whether your particular company or entity falls within the requirement, it is worth checking your company's circumstances or speaking to us before assuming no filing is needed.

A company generally needs to file a confirmation statement at least once every 12 months. This period runs from the date of your last confirmation statement, or from incorporation if you have never filed one, and it is called a review period. Once a review period ends, you have a short window in which to file. If your company's information changes partway through a year, you are not restricted to one filing — you can submit additional confirmation statements during the same 12-month period, although these usually attract a separate filing fee. Companies House will normally send a reminder, but the responsibility for filing on time rests with the company.

Before filing, you should confirm that everything Companies House holds is still correct. That includes the registered office address, the directors and company secretary (if applicable), shareholder or member details and shareholdings, the statement of capital, people with significant control and their nature of control, and your SIC codes describing the company's activities. If anything has changed, the change usually needs to be reported to Companies House on the appropriate form rather than simply noted on the confirmation statement. We can help you identify what needs updating and handle the relevant Companies House information updates alongside your Confirmation Statement Filing.

Yes, in most cases they do. Dormancy affects your accounting and tax position — for example, whether you need to file full accounts or a Corporation Tax Return — but it does not take your company off the Companies House register. As long as the company remains registered, a confirmation statement is generally still required at least once every 12 months, even if the company has not traded and has no significant activity to report. Missing the filing because the company is quiet is a common and avoidable problem.

They are two separate filings with two different purposes. The confirmation statement confirms that the register information Companies House holds is accurate — addresses, officers, shareholders, PSCs and similar details. Annual accounts are the company's financial statements, prepared for the accounting period, showing the company's financial position and results, and they must meet the relevant legal and accounting requirements. Filing a confirmation statement does not satisfy your accounts obligations, and filing accounts does not satisfy your confirmation statement obligations. Most companies need to deal with both, and they often fall due at different times.

A Corporation Tax Return, commonly known as a CT600, is filed with HMRC — not Companies House — and reports the company's taxable profits and calculates the Corporation Tax due. The confirmation statement is filed with Companies House and contains no financial or tax information at all; it simply confirms register details. Because they go to different authorities and serve different purposes, a company can need both in the same year. Filing one has no effect on the other, and neither one makes a company compliant with all of its filing obligations.

If a confirmation statement is not filed, the company and its officers are exposed to enforcement action from Companies House. This can include financial penalties and, in serious or prolonged cases, steps to strike the company off the register, which would affect its legal existence and its assets. Late filing can also cause practical problems, such as delays when dealing with banks, lenders or others who check your public record. If you have missed a filing, it is best to deal with it promptly rather than waiting — we can review the position and get the submission made.

In practice, it is straightforward. We review the information currently held at Companies House for your company, confirm with you whether anything has changed, and prepare the confirmation statement on that basis. Where a change needs to be reported separately — for example a new director, a change of registered office or an update to shareholder information — we can help you handle that too, so the register is correct before the confirmation statement is submitted. We then make the submission to Companies House on your behalf and let you know it has been done, so you have a clear record of what was filed and when.

Get in touch with us and tell us your company name and, if you have it to hand, your company number. We will check your current Companies House record, confirm when your next confirmation statement is due, and explain what is needed from you — often nothing more than a quick confirmation that the details on file are still correct. From there, we prepare and submit the filing and keep you informed along the way. If you are unsure whether your information is up to date or whether a change needs reporting separately, that is exactly the sort of thing we can sort out for you as part of the process.