Confirmation Statement Filing in Grazeley

A confirmation statement is a filing made to Companies House that confirms the information already held about your company is accurate and up to date. It is sometimes called a CS01 filing. It is a snapshot check rather than a full report: you review the registered office, directors, shareholders, people with significant control, SIC codes and share capital details, confirm they are correct, and amend anything that has changed. Importantly, it is not a set of annual accounts and it is not a tax return. Think of it as the moment you confirm to Companies House that your company's public record reflects the current position.

If you run a UK limited company or a limited liability partnership, you will normally need to file a confirmation statement, regardless of where in the UK the company is based — including companies operating from Grazeley. That applies to actively trading companies, dormant companies and companies that are simply not trading at the moment. Being quiet, dormant or between contracts does not usually remove the requirement. If you are unsure whether your particular entity is expected to file, it is worth checking your position rather than assuming you are exempt.

For most companies, the requirement is to file a confirmation statement at least once every 12 months, counted from the date of the previous statement or from incorporation for the first one. That 12-month period is often called the review period. It is worth being clear that this rhythm is tied to the confirmation statement date, not to your accounting period or your annual accounts deadline, and not to your Corporation Tax Return. Because the dates can sit close together, many directors prefer to have the confirmation statement handled separately so it does not get confused with the accounts work.

Yes — a company can file more than one confirmation statement in a 12-month review period if its information changes. There is no requirement to wait for the anniversary date if something material has moved on and you want the register to reflect it sooner. That said, some changes must be reported to Companies House separately and promptly rather than being left for the next confirmation statement, including things like a change of registered office or director changes. Part of good Confirmation Statement Filing is knowing which changes go through the confirmation statement and which need their own notification.

In most cases, yes. A dormant company is still registered at Companies House and still has a public record, so the confirmation statement requirement generally continues. The confirmation statement is not asking whether you made any money or carried on any trade; it is asking whether the information Companies House holds about the company is still correct. Directors, shareholders, registered office and PSC details can all change even when a company is dormant, so the check still has a purpose. Dormant status can affect other areas, such as what is included in annual accounts, which is a separate matter.

They are entirely separate filings with different purposes. The confirmation statement confirms that the company's details at Companies House are up to date — who the directors are, who holds shares, where the registered office is and so on. Annual accounts are the company's financial statements for an accounting period, showing the financial position and performance of the company. They are prepared under accounting rules, filed against a different deadline, and they answer a financial question rather than a record-keeping question. Filing one does not satisfy the requirement to file the other, and the confirmation statement does not make a company compliant with its other Companies House or tax obligations.

A confirmation statement goes to Companies House and deals with company record details. A Corporation Tax Return, usually the CT600, goes to HMRC and deals with the company's taxable profits and tax position for an accounting period. They are filed with different bodies, on different deadlines, for different reasons. Neither one replaces the other, and a company may need to file VAT Returns as well if it is VAT registered. When we talk about Confirmation Statement Filing, we mean the Companies House filing specifically — it is not tax filing and it does not affect your tax position.

If a confirmation statement is not filed when it is due, the company can show as overdue on the public register and Companies House may take further action, which is why it pays not to let it drift. Using a professional service keeps the process on track: we look at the information Companies House currently holds, ask you to confirm or correct it, prepare and submit the confirmation statement, and let you know the outcome. If something needs to be changed outside the confirmation statement, we will tell you what that involves. To get started, simply get in touch with your company details and we will take it from there.