Confirmation Statement Filing in Southam: Keep Your Companies House Record Accurate

A confirmation statement is a statutory filing made to Companies House that confirms the information held about your company is accurate and up to date. It is sometimes called a CS01, which is the form used to submit it. It does not contain financial information — no turnover, profit or tax figures — and it is not a substitute for annual accounts or a Corporation Tax Return. Its purpose is simply to keep the public register correct, so banks, lenders, customers and anyone doing due diligence see a reliable picture of who runs and owns the company.

Most companies registered at Companies House need to file one, including companies based in Southam and the surrounding area. That covers active trading companies, companies limited by guarantee, flat management companies, holding companies, and companies that are dormant or not currently trading. If your company appears on the register, it will usually have a confirmation statement obligation, regardless of how much or how little is happening in the business. If you are unsure whether the requirement applies to your particular structure, it is worth checking your company's circumstances before assuming you are exempt.

UK companies generally need to file a confirmation statement at least once every 12 months, even if the company is dormant or not trading. Companies House works to a review period rather than a fixed calendar year, and the filing becomes due at the end of that period. You are not limited to one filing per review period: if information changes partway through, you can submit an additional confirmation statement to bring the register up to date. The confirmation statement timetable is separate from your accounting period and from your annual accounts deadline, so it is worth tracking it in its own right rather than relying on one date to cover everything.

Before submitting, it is worth confirming the registered office address, the directors and company secretary, the shareholders and share capital, and the people with significant control (PSC) details. It is also sensible to check the SIC codes describing your business activity and the company's trading status. If something has changed — a director has stepped down, shares have been transferred, or the company has moved address — you should make sure the register reflects it. Some changes must be notified to Companies House separately using the relevant form rather than being dealt with only through the confirmation statement, so the confirmation statement confirms the position rather than acting as the notification itself in every case.

Yes, in most cases. Being dormant or not trading does not normally remove the requirement to file a confirmation statement, and it does not remove the obligation to keep the register accurate. A dormant company may have fewer changes to report, but the confirmation statement still has to be filed at least once every 12 months. Accounts obligations for dormant companies can depend on the company's specific circumstances, and those are a separate matter from the confirmation statement itself — it is best to treat the two as distinct filings with distinct requirements.

These are three separate filings with three separate purposes. The confirmation statement confirms that Companies House holds accurate, current information about the company's structure, officers, shareholders and PSCs — there are no figures involved. Annual accounts are the company's statutory financial statements, showing profit, assets and liabilities for the accounting period, and they are filed with Companies House. A Corporation Tax Return (CT600) is a tax filing submitted to HMRC that calculates the corporation tax the company owes. Filing a confirmation statement does not satisfy your accounts or tax obligations, and filing accounts or a CT600 does not satisfy your confirmation statement obligation.

If a confirmation statement is not filed, the company's record at Companies House can quickly become out of date, which can cause problems when dealing with banks, lenders, investors or anyone carrying out checks. Failure to file is an offence, and Companies House can take enforcement action — including starting the process to strike the company off the register. Directors can also face consequences where filings are repeatedly missed. Because the practical outcomes depend on the company's circumstances and how long the filing is outstanding, it is far simpler to keep on top of the filing than to deal with it after the fact.

With a professional service, the process is straightforward. You share the details of any changes since the last confirmation statement, we review them against the information currently held at Companies House, and we prepare and submit the CS01 on your behalf. We will also flag anything that needs to be reported separately, such as a director appointment or an address change, so nothing is missed. To get started, simply get in touch with Micro Entity Accounts and tell us about your company and what has changed — we will take it from there and keep you updated on the filing.