Confirmation Statement Filing in Northants: Keep Your Companies House Record Accurate

A confirmation statement is a filing made to Companies House that confirms the information held about your company on the public register is accurate and up to date as at a given date. It is often called a CS01 or a confirmation statement submission. It is not a financial document: it does not report your income, expenses or tax, and it is not the same as your annual accounts or a Corporation Tax Return. Its purpose is to keep the statutory record for your company correct so that anyone who checks Companies House — banks, suppliers, customers or HMRC — sees reliable information.

In most cases, yes. If your company is registered at Companies House, it will normally need to file a confirmation statement at least once every 12 months, whether it is actively trading, dormant, or simply not trading at the moment. The requirement is based on your company being on the register, not on how busy or profitable it has been. There are limited circumstances where a company may not need to file, so if you are unsure about your own position it is worth checking your company's filing history and review period before assuming you are exempt.

A UK company generally needs to file a confirmation statement at least once every 12 months, even if it is dormant or not trading. Companies House works to a review period, and your confirmation statement is due in relation to the end of that period; you can also choose to file more than once during the same review period if your company information changes and you want the register updated sooner. This is separate from your accounting period and separate from your annual accounts deadline, so do not assume that filing accounts somewhere in the year means your confirmation statement has been dealt with too.

The confirmation statement confirms the accuracy of the core information Companies House holds about your company. In practice that means checking your registered office address, your directors and company secretary (if you have one), your shareholders and share details, your people with significant control and their nature of control, your SIC codes describing your business activity, and your company name and number. If anything on the register is wrong or out of date, it usually needs correcting rather than simply confirming — and some changes, such as appointments, resignations, address changes and share transactions, have to be notified to Companies House separately rather than waiting for the confirmation statement.

Yes, in most cases a dormant company still needs to file a confirmation statement. Dormancy relates to your accounting and tax position — typically that the company has had no significant accounting transactions — it does not remove the company from the Companies House register or switch off the confirmation statement requirement. A dormant company still has a registered office, directors, shareholders and, in many cases, a person with significant control, and those details still need to be confirmed as accurate at least once every 12 months. If you are not sure whether your company is genuinely dormant, it is worth taking advice, because the term has a specific meaning for Companies House and HMRC purposes.

No, these are three separate things and it helps to keep them apart. A confirmation statement confirms that your Companies House record is accurate — it contains no financial figures. Annual accounts report your company's financial position and performance for an accounting period and are filed at Companies House. A Corporation Tax Return (often the CT600) reports your company's taxable profits and is filed with HMRC, along with any tax due. Filing one of these does not take care of the others, which is why it is worth having a clear diary or a professional service managing all your filing dates together.

If a confirmation statement is not filed, the company's record falls out of date and Companies House may take action against the company and its directors. In serious or prolonged cases, the registrar can begin the process of removing the company from the register, which can affect bank accounts, contracts and the company's ability to trade. Late filing also creates a knock-on problem: lenders, banks and counterparties who run checks on your company may see stale information or a missing filing. If you have missed a confirmation statement, it is usually better to deal with it promptly rather than waiting — getting the record back on track is something an experienced service can help with.

Professional Confirmation Statement Filing is straightforward. You share some basic information about your company, we check the details currently held at Companies House against what you tell us, and we let you know if anything needs to be corrected or reported separately before the confirmation statement is submitted. We then prepare and file the confirmation statement with Companies House on your behalf and confirm once it has been accepted. If your directors, shareholders, registered office or PSC details have changed, we can help with the related Companies House information updates too. To get started, simply send us your company details and we will take it from there, with clear, transparent pricing and no jargon.