Confirmation Statement Filing in Hartlepool — Keep Your Companies House Record Accurate

Confirmation Statement Filing is the process of submitting a confirmation statement (form CS01) to Companies House. The statement confirms that the information Companies House holds about your company is accurate and up to date at a given date. It is not a financial document, so it does not include turnover, profit, tax figures, or accounting entries. Instead, it is a check on the register: who the directors are, where the registered office is, who the shareholders are, who the people with significant control are, and what the company's business activity is. If something on the register is out of date, it usually needs to be corrected, and that correction is often made through a separate filing.

Most companies registered in the UK are expected to file a confirmation statement at least once every 12 months, including companies that are dormant or not trading. If your company has been incorporated and has a confirmation statement due, the requirement generally applies regardless of whether any business activity has taken place. There are limited circumstances where a company may not need to file, and these depend on the company's own position, so it is worth checking your Companies House record or speaking to an accountant if you are unsure whether a statement is due for your company.

A company normally needs to file a confirmation statement at least once every 12 months, counted from the date of the last statement or from incorporation for a first filing. That 12-month cycle is a review period, not an accounting period, so it does not necessarily line up with your year end or your accounts deadline. You can also file more than one confirmation statement within a review period if information changes and you want the register refreshed sooner. Filing early is allowed, so if you know a change is coming, you can plan the submission around it rather than waiting for the deadline.

Before filing, it is sensible to check the main details Companies House holds about your company: the registered office address, any single alternative inspection location, the directors and company secretary, the shareholders and statement of capital, the people with significant control, the SIC code describing your business activity, and the company name itself. If any of those details have changed since the last statement, the register will need updating. Some changes are made through the confirmation statement process, while others, such as certain appointments, resignations, or share changes, are reported separately using the relevant Companies House forms.

Yes, in most cases. Being dormant or not trading does not normally remove the requirement to file a confirmation statement, because the statement is about the accuracy of the register rather than about trading activity or profit. A dormant company may still have directors, shareholders, a registered office address, and people with significant control recorded at Companies House, and those details still need confirming. Remember that the confirmation statement is separate from dormant company accounts, which are a different filing with a different deadline.

No, and this is one of the most common points of confusion. A confirmation statement confirms that Companies House holds correct information about your company. Annual accounts report your company's financial position and performance for an accounting period and are also filed at Companies House. A Corporation Tax Return (CT600) is filed with HMRC to report the company's tax position. Each has its own deadline, its own purpose, and its own filing route, so filing a confirmation statement does not satisfy your accounts or tax obligations, and filing accounts does not satisfy your confirmation statement requirement.

If a confirmation statement is not filed when it is due, Companies House will record the company as overdue and may take further action. That action can escalate if the position is left unresolved, and in serious cases a company can be removed from the register. Even before that stage, an out-of-date record can cause practical problems, such as difficulty opening or maintaining a bank account, applying for finance, or completing due diligence for a contract. The most straightforward approach is to file on time and keep the register current, or to let a professional service manage the deadline on your behalf.

A professional service usually starts by reviewing the information Companies House currently holds about your company and comparing it with what you tell us. If the details are already correct, the confirmation statement can be prepared and submitted without fuss. If something needs changing, we can help you identify whether the change is made as part of the confirmation statement or reported separately, and then handle the Companies House information updates alongside Confirmation Statement Filing. You get a clear record of what was filed and when, with fixed-fee options and transparent pricing, so there are no surprises. To get started, simply get in touch and we will confirm what is due for your company.