Confirmation Statement Filing in Grantown On Spey — Keep Your Companies House Record Accurate

A confirmation statement is a statutory filing made to Companies House that confirms the information held about your company is accurate and up to date. It is sometimes referred to by its form name, the CS01. The confirmation statement is not a financial document — it does not contain figures, accounts or tax calculations. Instead, it is a check on the company record itself: who the directors are, where the registered office sits, who the shareholders are, and who has significant control. Filing it confirms that record is correct, or gives you the opportunity to put things right before you confirm.

Most UK limited companies need to file a confirmation statement, and the same generally applies to limited liability partnerships and other registrable entities at Companies House. The requirement is not linked to whether the company is busy, quiet or completely inactive — it is a Companies House obligation that arises simply because the entity is registered. If your company has been registered for a while, or you have recently formed a new company, it is worth checking when your confirmation statement is next due. A professional confirmation statement service can review your circumstances and confirm exactly what applies to your company.

UK companies generally need to file a confirmation statement at least once every 12 months, even if nothing has changed during that time. The 12-month point is a review period, not a tax year or accounting period. If your company information changes during the year, you can file more than one confirmation statement within the same review period to bring the record up to date. Certain changes — such as a new director, a change of registered office or an updated shareholder position — may also need to be reported to Companies House separately rather than waiting for the confirmation statement, which is why it can help to have someone review the position for you.

Before a confirmation statement is submitted, the company record should be reviewed for accuracy. That includes the registered office address, the company name, the directors and any company secretary, the shareholders and the shares they hold, share capital details, and the people with significant control and their registrable information. If everything is correct, the statement simply confirms it. If something has changed, the change usually needs to be reported to Companies House through the appropriate separate filing, and the confirmation statement then confirms the updated record. Checking this carefully is what makes Confirmation Statement Filing genuinely useful rather than a box-ticking exercise.

Yes — being dormant or not trading does not normally remove the requirement to file a confirmation statement. Dormancy relates to your company's activity and its accounts and tax position; the confirmation statement is a separate Companies House filing that confirms the company record is correct. A dormant company with no income or transactions still has directors, a registered office and usually shareholders, and that information still needs to be confirmed periodically. If you are unsure whether your company is properly treated as dormant, it is worth taking advice, as dormancy and confirmation statement filing are two separate questions.

These are three distinct filings with different purposes. A confirmation statement confirms that the information Companies House holds about the company is accurate and up to date — it contains no financial figures. Annual accounts report the company's financial position and performance for an accounting period and are filed at Companies House. A Corporation Tax Return, often referred to as the CT600, is filed with HMRC and deals with the company's tax position. The confirmation statement is not a replacement for either of them, and filing one does not satisfy the requirements of the others. They each have their own deadlines and their own purpose.

If a confirmation statement is not filed when it is due, Companies House can treat the company as being in default. Continued failure can lead to further action, which may include steps to remove the company from the register. Because the confirmation statement is a legal obligation rather than an optional update, it is best not to let it drift. If you have missed a filing or are unsure of your current position, a professional confirmation statement service can review your record and help you put things right as quickly as possible, so the situation does not get more complicated than it needs to be.

Micro Entity Accounts offers Confirmation Statement Filing and Companies House information updates as a straightforward service. We review the information Companies House currently holds about your company, highlight anything that looks out of date, and prepare and submit your confirmation statement on your behalf. Where a change needs to be reported separately, we will explain what is required so nothing is overlooked. It is a convenient, accurate and transparent way to keep on top of your statutory filing — particularly useful if your company details have changed or you simply prefer not to manage the process yourself.